Effective Aug. 1, authorization of international travel required for:

All international travel to conduct University Business;

Personal international travel to China, Cuba, Iran, North Korea, Russia and Russian-occupied Ukraine

• When University property (e.g., computers, cell phones, equipment.) will be taken; or
• When University resources or systems will be accessed by traveler (e.g., accessing University e-mail from a personal laptop or cell phone)

Review and approval from Research Security and traveler administrative superior or delegate

• all employees, except for Student Employees as defined CRR 320.050, (a student will be covered only if the individual meets one or more of the criteria below);
• guest affiliate unpaid appointees;
• students conducting or supporting externally funded research; and
• any individual listed on a Technology Control Plan or Research Security Risk Mitigation Plan

• International Travel subject to this policy requires prior written administrative superior or delegate approval using each university’s approved travel authorization system.
• Travelers should plan ahead to meet deadlines:

Comprehensively Sanctioned or Embargoed Countries: submit requests at least 6 months in advance, may require U.S. government authorization.

Foreign Countries of Concern: submit requests no less than 21 days prior to the departure date.

All other countries (for University Business only): submit requests no less than 21 days prior to the departure date.

• Individuals should consult Research Security and Compliance early when planning travel involving university devices or data to Comprehensively Sanctioned or Embargoed Countries and Foreign Countries of Concern.
• Those on TCPs or Research Security Risk Mitigation Plans must take special care to follow all requirements.

• Consequences for failure to comply may include but are not limited to:
• Denial of travel authorization or reimbursement;
• Suspension of Access to University Property or University Resources or Systems during International Travel;
• Disciplinary actions in accordance with applicable procedures up to and including termination of employment or expulsion from the university;
• Revocation of access to University Systems and Resources;
• Revocation of access to University Property; and
• Referral to appropriate authorities in cases involving potential violations of U.S. export control or sanction laws, other laws or regulations, or sponsor requirements.